RSVPs, dietary requests, day-of changes — handled without an inbox bottleneck.
Replies to attendee questions in your event's voice, updates the guest list when RSVPs change, manages dietary and accessibility accommodations, and triggers post-event follow-up.
84 RSVPs processed. Sample dietary-accommodation reply:
How does OpenAI (ChatGPT) work for event management teams?
OpenAI (ChatGPT) works for event management teams as the engine behind an Arahi AI agent built around the workflows that actually consume your week. The agent reads context from OpenAI (ChatGPT) and the other systems your event management operation depends on, runs the routine work in the background, and surfaces only the cases that need a human decision. Automate repetitive tasks and free up your event management team to focus on high-value strategic work. Teams typically see higher visitor-to-attendee rate once the agent is in production. Setup is no-code, every action is auditable, and the agent is scoped to the rules your event management team defines — not a generic template applied to your business.
Built in plain English.
You write the rule the way you'd describe it to a teammate. The agent reads the rule, breaks it into the actions it'll take, and confirms the apps it'll touch — before it does anything.
- 1Read the trigger event and pull the contact's context
- 2Draft the message in your team's voice
- 3Cite each personalized line's source
- 4Queue for your review or auto-send by confidence
Get started in three steps
Connect OpenAI (ChatGPT)
Authorize OpenAI (ChatGPT) in your Arahi AI dashboard. The secure connection takes less than 60 seconds.
Configure Your AI Agent
Set up triggers, actions, and conditions specific to how your team uses OpenAI (ChatGPT). For event management teams, this typically means routing workflows from tools like Cvent alongside OpenAI (ChatGPT).
Deploy & Monitor Results
Your AI agent goes live immediately. Track tasks automated, time saved, and accuracy metrics in real-time.
Confirmed · Spring Summit · vegan menu noted
You're all set for the Spring Summit on Thu Mar 14, 6:00 PM at the Westgate Hall.
Personalized using LinkedIn activity from the last 30 days.
Approve before it sends.
Every draft lands in a review queue. You approve, edit, or reject — the agent never acts on its own unless you explicitly turn that on for a workflow you trust.
Every action, with the reasoning attached.
Each step the agent takes is logged with what it did, why it did it, and which app it touched. Audit-ready, so security and compliance can sign off without backfilling.
- Marco11:42 AM
Approved the draft to ravi.singh@workmail.com.
- Agent11:41 AM
Drafted the email and queued it for review.
Reason: High-confidence personalization but recipient is C-level — escalating per policy.
- Agent11:40 AM
Pulled LinkedIn activity and HubSpot deal context.
- Agent11:40 AM
Triggered: Have @ChatGPT reply to inbound RSVP questions in our event inbox, update the gue
- Agent11:38 AM
Confirmed sender domain DKIM is healthy.
Frequently asked questions
Eventbrite, Cvent, Bizzabo, Splash, RSVPify, Hopin, and direct ticketing systems. Guest list updates flow into your existing event tool.
Yes — it tracks each attendee's session preferences, sends timing reminders, and handles capacity-based wait-listing.
It captures and routes them to the right operations contact (catering, AV, venue) automatically — no spreadsheet handoffs.
Yes — sends thank-yous, surveys, recordings, and any pre-built sequences. Tailors based on whether the attendee actually showed up.
Eventbrite handles deterministic flows. This handles the long tail — the unique question, the dietary-restriction quirk, the change request — that would otherwise hit your inbox.
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7-day free trial. Works with the tools you already use.