Company Profile
Company Type
Corporate law firm
Team Size
10-50 attorneys
Industry
Legal
Key Challenge
Struggling with inefficient manual invoice processing processes that were slowing growth and increasing operational costs. Their primary concern was contract review accuracy.
Tools Connected
The Challenge
This corporate law firm had reached a breaking point with their manual invoice processing process. With 10-50 attorneys managing daily legal operations, the team was spending an average of 25+ hours per week on repetitive invoice processing tasks that added no strategic value. The workload was unsustainable, and errors were becoming more frequent as volume grew.
The consequences extended beyond wasted time. In their legal business, delayed invoice processing created a cascade of downstream problems — missed deadlines, frustrated stakeholders, and data quality issues that undermined decision-making. The team had tried hiring additional staff, but the cost was prohibitive and training new employees on their complex legal processes took months. They needed a solution that could handle their current volume and scale with their growth, without requiring a proportional increase in headcount.
The Solution
The team selected Arahi AI to automate their legal invoice processing workflow end-to-end. Implementation began with connecting their core tools — Clio, Google Drive, and Gmail — to the Arahi AI platform. Using the no-code builder, they configured AI agents that replicate their best-performing team member's decision-making process, but at machine speed and consistency.
The AI agents handle every step of the invoice processing process: receiving incoming requests or triggers, analyzing the context using legal-specific rules, making intelligent routing decisions, executing the core actions, and notifying the right stakeholders. What previously required 45+ minutes of manual work per instance now completes automatically in under 2 minutes. The agents also learn from corrections, continuously improving their accuracy. The team connected Slack for tracking and reporting, giving leadership real-time visibility into invoice processing performance metrics for the first time.
The Results
Measurable improvements across key legal invoice processing metrics.
Invoice Processing Time
95% faster
Before
3-5 days
After
< 4 hours
Processing Cost per Invoice
86% savings
Before
$15.40
After
$2.10
Error Rate
95% reduction
Before
3.8%
After
0.2%
Early Payment Discounts Captured
642% increase
Before
12% of eligible
After
89% of eligible
Monthly Invoice Volume
7.5x throughput
Before
200 (max capacity)
After
1,500+ processed
“We went from spending half our day on invoice processing to having it just happen automatically. The AI agents handle the routine work perfectly, and our legal team can focus on the strategic decisions that actually move the needle. I wish we had done this a year ago.”
VP of Operations
Corporate law firm
Key Takeaways
The most important lessons from this legal invoice processing automation project.
This legal team proved that invoice processing automation doesn't require technical expertise — the no-code platform made it accessible to business users.
Scaling invoice processing capacity by 10x without adding headcount fundamentally changed the economics of their legal operations.
Consistent AI-powered processing eliminated the quality variance that came with different team members handling invoice processing differently.
Real-time visibility into invoice processing metrics gave leadership the data they needed to make better strategic decisions.
Implementation Timeline
From zero to production in 3 hours — here's how they did it.
Step 1: Connected legal tools to Arahi AI
Integrated Clio, LawPay, and DocuSign with Arahi AI using pre-built connectors — no API keys or custom code required. The team verified data flow between systems in under 15 minutes.
Step 2: Configured AI agent business rules
Defined the legal-specific rules for invoice processing: scoring criteria, routing logic, escalation thresholds, and exception handling. The team used Arahi AI's visual rule builder to translate their existing process into automated workflows.
Step 3: Tested with live legal data
Ran the AI agents on a week's worth of historical invoice processing data to validate accuracy and identify edge cases. Made minor adjustments to scoring weights and routing rules based on the results.
Step 4: Launched and monitored
Deployed the AI agents to production with the entire team notified via Slack. Monitored the first 48 hours closely, confirming 99%+ accuracy before reducing oversight to weekly reviews.
Setup Time
3 hours
AI Agents
4 AI agents
Tools Connected
5 integrations
Frequently Asked Questions
Common questions about automating invoice processing in legal.
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