Company Profile
Company Type
Boutique real estate agency
Team Size
15-75 agents
Industry
Real Estate
Key Challenge
Struggling with inefficient manual compliance checking processes that were slowing growth and increasing operational costs. Their primary concern was lead response time.
Tools Connected
The Challenge
Manual compliance checking was the biggest bottleneck in this boutique real estate agency's operations. Their team of 15-75 agents processed hundreds of compliance checking requests weekly, each requiring multiple steps, cross-referencing against real estate-specific requirements, and coordination between departments. The average compliance checking request took 45 minutes to complete manually, and the backlog was growing by 15% each quarter.
Beyond the time drain, the quality of their compliance checking output was inconsistent. Different team members followed different procedures, and there was no standardized way to handle edge cases that are common in real estate. A recent audit revealed that 12% of completed compliance checking records contained errors that required rework — costing the organization an additional $50K annually in correction and remediation efforts. The leadership team recognized that continuing to throw people at the problem wasn't viable and began searching for an AI-powered solution.
The Solution
Arahi AI provided the automation backbone this real estate team needed. They deployed a multi-agent workflow that breaks the compliance checking process into discrete, automated steps — each handled by a specialized AI agent. The first agent monitors triggers from MLS and HubSpot. The second agent analyzes and processes incoming requests using real estate-specific business logic. The third agent executes actions across connected tools and notifies team members via Gmail.
The beauty of the no-code approach was speed of implementation. The team had their first agent live within 90 minutes, and the full compliance checking workflow was operational within a single afternoon. They used Arahi AI's template for real estate compliance checking as a starting point, customized the business rules to match their specific process, and connected their existing tool stack without writing a single line of code. Within the first week, the agents had processed over 200 compliance checking instances with 99%+ accuracy — more than the team typically handled in a month.
The Results
Measurable improvements across key real estate compliance checking metrics.
Audit Preparation Time
93% faster
Before
3-4 weeks
After
< 2 days
Compliance Check Coverage
100% coverage
Before
60% of operations
After
100% continuous
Violation Detection Speed
From weeks to seconds
Before
Found during quarterly audit
After
Real-time alerts
Compliance Cost
85% savings
Before
$120K/year (consultants)
After
$18K/year (AI + oversight)
Regulatory Penalty Risk
Risk eliminated
Before
High (3 near-misses last year)
After
Low (zero findings)
“What impressed me most was the setup speed. I expected a months-long implementation, but we had AI agents handling our real estate compliance checking workflow within a single afternoon. The no-code approach meant our team could configure everything themselves without waiting on IT.”
Director of Business Operations
Boutique real estate agency
Key Takeaways
The most important lessons from this real estate compliance checking automation project.
Automating compliance checking in real estate delivered immediate, measurable results: faster processing, higher accuracy, and lower costs.
The key to success was connecting existing real estate tools to AI agents rather than replacing the entire tech stack.
24/7 automated processing eliminated backlogs and ensured consistent service quality regardless of volume fluctuations.
Starting with a pre-built template and customizing for real estate-specific requirements dramatically reduced time-to-value.
Implementation Timeline
From zero to production in 90 minutes — here's how they did it.
Step 1: Mapped the existing compliance checking workflow
Documented every step of the current manual compliance checking process, including decision points, exceptions, and handoffs between team members. Identified which steps could be fully automated versus those needing human oversight.
Step 2: Built the automation in Arahi AI
Used Arahi AI's no-code builder to create the compliance checking workflow: connected MLS and Follow Up Boss as data sources, configured AI decision logic for real estate-specific requirements, and set up automated actions and notifications.
Step 3: Parallel run with manual process
Ran the AI agents alongside the manual process for one week to compare outputs. The AI matched or exceeded human accuracy on 98% of compliance checking instances, with the 2% of edge cases automatically flagged for human review.
Setup Time
90 minutes
AI Agents
3 AI agents
Tools Connected
5 integrations
Frequently Asked Questions
Common questions about automating compliance checking in real estate.
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