Connect HubSpot to QuickBooks
Automate workflows between HubSpot and QuickBooks. No coding required.
What you can automate between HubSpot and QuickBooks
These are the most popular automations teams set up between HubSpot and QuickBooks. Each one runs automatically once activated — no manual steps.
Create order when new contact created
Generate a new order automatically when when a new contact is added to your crm.
Create contact when new order placed
Add a new contact to your CRM automatically when when a customer places a new order.
Sync HubSpot changes to QuickBooks
Keep QuickBooks updated when when a new deal or opportunity is created.
What syncs between HubSpot and QuickBooks
Customer and order data from HubSpot syncs to QuickBooks. Every purchase updates the contact record with order history and lifetime value.
Data from HubSpot
- Contacts
- Deals / opportunities
- Pipeline stages
- Notes
- Custom fields
Data from QuickBooks
- Orders
- Products
- Customer records
- Payment status
- Shipping details
How to connect HubSpot to QuickBooks
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active HubSpot account with API access enabled
- An active QuickBooks account
- A free Arahi AI account (sign up takes 30 seconds)
- Admin or API access in HubSpot to authorize the connection
Create your Arahi AI account
Sign up at app.arahi.ai — it's free and takes 30 seconds. No credit card required. You'll land on the dashboard where you can create your first workflow.
Authenticate HubSpot
Click "Add Connection" and select HubSpot from the app directory. You'll be redirected to HubSpot's authorization page. Grant Arahi read/write access to your contacts, deals, and pipeline data. You choose which objects the integration can access.
Authenticate QuickBooks
Same process for QuickBooks. Click "Add Connection," select QuickBooks, and authorize access. Grant Arahi access to your orders, products, and customer data. You choose which store data the integration can read.
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new contact created in hubspot or new order placed in quickbooks. The trigger fires automatically whenever that event happens — no manual intervention.
Configure the action
Define what happens when the trigger fires. For example: create order in quickbooks. Map the data fields between HubSpot and QuickBooks so the right information lands in the right place.
Test and activate
Run a test to confirm data flows correctly between HubSpot and QuickBooks. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — Arahi handles retries, error logging, and monitoring automatically.
Why connect HubSpot and QuickBooks?
Manually moving data between HubSpot and QuickBooks is error-prone and eats into your team's productive hours. Connecting them through Arahi eliminates that overhead — events in one app trigger actions in the other automatically.
Tips for your HubSpot + QuickBooks integration
Get more out of this integration with these best practices.
Who uses the HubSpot + QuickBooks integration?
Teams across industries connect HubSpot and QuickBooks to streamline their workflows.
Sales reps tracking deal progress who rely on QuickBooks for commerce
E-commerce operations who need real-time data from HubSpot
Sales teams and e-commerce operations collaborating across tools
Frequently asked questions
Everything you need to know about connecting HubSpot and QuickBooks.
How do I connect HubSpot to QuickBooks?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both HubSpot and QuickBooks via OAuth. Choose a workflow template — like syncing crm events to commerce actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between HubSpot and QuickBooks?
You can automate a wide range of workflows: sync new HubSpot events to QuickBooks actions, trigger QuickBooks updates when HubSpot data changes, create QuickBooks records from HubSpot events, and build conditional workflows with filters and field mapping. Each workflow runs 24/7 with automatic retries.
Is the HubSpot and QuickBooks integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your HubSpot-to-QuickBooks workflows need more volume, paid plans start at $29/month with unlimited workflows and priority execution.
Is my HubSpot data secure when connected to QuickBooks?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your HubSpot or QuickBooks passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your crm data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between HubSpot and QuickBooks?
Yes. You can set up workflows that trigger from either HubSpot or QuickBooks. For example, create a workflow where HubSpot events update QuickBooks, and a separate one where QuickBooks changes sync back to HubSpot. Each direction is configured independently so you have full control.
Do I need technical skills to connect HubSpot and QuickBooks?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use HubSpot and QuickBooks, you can set up the integration. Most users are running their first workflow within 10 minutes.
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