Connect QuickBooks to ShipStation
Automate workflows between QuickBooks and ShipStation. No coding required.
What you can automate between QuickBooks and ShipStation
These are the most popular automations teams set up between QuickBooks and ShipStation. Each one runs automatically once activated — no manual steps.
Create order when new order placed
Generate a new order automatically when when a customer places a new order.
Create order when new order placed
Generate a new order automatically when when a customer places a new order.
Sync QuickBooks changes to ShipStation
Keep ShipStation updated when when an order is shipped or delivered.
What syncs between QuickBooks and ShipStation
When an event occurs in QuickBooks, the relevant data is automatically sent to ShipStation. Arahi maps the fields between both apps so the data arrives in the right format — no manual formatting or exports required.
Data from QuickBooks
- Orders
- Products
- Customer records
- Payment status
- Shipping details
Data from ShipStation
- Orders
- Products
- Customer records
- Payment status
- Shipping details
How to connect QuickBooks to ShipStation
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active QuickBooks account
- An active ShipStation account
- A free Arahi AI account (sign up takes 30 seconds)
- Admin or API access in QuickBooks to authorize the connection
Create your Arahi AI account
Sign up at app.arahi.ai — it's free and takes 30 seconds. No credit card required. You'll land on the dashboard where you can create your first workflow.
Authenticate QuickBooks
Click "Add Connection" and select QuickBooks from the app directory. You'll be redirected to QuickBooks's authorization page. Grant Arahi access to your orders, products, and customer data. You choose which store data the integration can read.
Authenticate ShipStation
Same process for ShipStation. Click "Add Connection," select ShipStation, and authorize access. Grant Arahi access to your orders, products, and customer data. You choose which store data the integration can read.
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new order placed in quickbooks or new order placed in shipstation. The trigger fires automatically whenever that event happens — no manual intervention.
Configure the action
Define what happens when the trigger fires. For example: create order in shipstation. Map the data fields between QuickBooks and ShipStation so the right information lands in the right place.
Test and activate
Run a test to confirm data flows correctly between QuickBooks and ShipStation. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — Arahi handles retries, error logging, and monitoring automatically.
Why connect QuickBooks and ShipStation?
Manually moving data between QuickBooks and ShipStation is error-prone and eats into your team's productive hours. Connecting them through Arahi eliminates that overhead — events in one app trigger actions in the other automatically.
Tips for your QuickBooks + ShipStation integration
Get more out of this integration with these best practices.
Who uses the QuickBooks + ShipStation integration?
Teams across industries connect QuickBooks and ShipStation to streamline their workflows.
Store managers tracking orders who need QuickBooks and ShipStation in sync
Fulfillment teams consolidating their commerce stack
Customer success reps handling returns eliminating duplicate work across platforms
Frequently asked questions
Everything you need to know about connecting QuickBooks and ShipStation.
How do I connect QuickBooks to ShipStation?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both QuickBooks and ShipStation via OAuth. Choose a workflow template — like syncing commerce events to commerce actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between QuickBooks and ShipStation?
You can automate a wide range of workflows: sync new QuickBooks events to ShipStation actions, trigger ShipStation updates when QuickBooks data changes, create ShipStation records from QuickBooks events, and build conditional workflows with filters and field mapping. Each workflow runs 24/7 with automatic retries.
Is the QuickBooks and ShipStation integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your QuickBooks-to-ShipStation workflows need more volume, paid plans start at $29/month with unlimited workflows and priority execution.
Is my QuickBooks data secure when connected to ShipStation?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your QuickBooks or ShipStation passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your commerce data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between QuickBooks and ShipStation?
Yes. You can set up workflows that trigger from either QuickBooks or ShipStation. For example, create a workflow where QuickBooks events update ShipStation, and a separate one where ShipStation changes sync back to QuickBooks. Each direction is configured independently so you have full control.
Do I need technical skills to connect QuickBooks and ShipStation?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use QuickBooks and ShipStation, you can set up the integration. Most users are running their first workflow within 10 minutes.
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