Company Profile
Company Type
Last-mile delivery service
Team Size
30-150 employees
Industry
Logistics
Key Challenge
Struggling with inefficient manual chat support processes that were slowing growth and increasing operational costs. Their primary concern was shipment visibility.
Tools Connected
The Challenge
Manual chat support was the biggest bottleneck in this last-mile delivery service's operations. Their team of 30-150 employees processed hundreds of chat support requests weekly, each requiring multiple steps, cross-referencing against logistics-specific requirements, and coordination between departments. The average chat support request took 45 minutes to complete manually, and the backlog was growing by 15% each quarter.
Beyond the time drain, the quality of their chat support output was inconsistent. Different team members followed different procedures, and there was no standardized way to handle edge cases that are common in logistics. A recent audit revealed that 12% of completed chat support records contained errors that required rework — costing the organization an additional $50K annually in correction and remediation efforts. The leadership team recognized that continuing to throw people at the problem wasn't viable and began searching for an AI-powered solution.
The Solution
Arahi AI provided the automation backbone this logistics team needed. They deployed a multi-agent workflow that breaks the chat support process into discrete, automated steps — each handled by a specialized AI agent. The first agent monitors triggers from ShipStation and Google Sheets. The second agent analyzes and processes incoming requests using logistics-specific business logic. The third agent executes actions across connected tools and notifies team members via Airtable.
The beauty of the no-code approach was speed of implementation. The team had their first agent live within 90 minutes, and the full chat support workflow was operational within a single afternoon. They used Arahi AI's template for logistics chat support as a starting point, customized the business rules to match their specific process, and connected their existing tool stack without writing a single line of code. Within the first week, the agents had processed over 200 chat support instances with 99%+ accuracy — more than the team typically handled in a month.
The Results
Measurable improvements across key logistics chat support metrics.
Average Response Time
99% faster
Before
8 minutes
After
< 5 seconds
Queries Resolved by AI
New capability
Before
0%
After
72%
Customer Satisfaction
42% increase
Before
3.1/5
After
4.4/5
Support Cost per Interaction
86% savings
Before
$8.50
After
$1.20
After-Hours Coverage
Always on
Before
0% (business hours only)
After
100% 24/7
“Before Arahi AI, our chat support process was the bottleneck that every logistics team complained about. Now it's our competitive advantage. We process faster, more accurately, and at a fraction of the cost. Our competitors are still doing this manually.”
Head of Strategy
Last-mile delivery service
Key Takeaways
The most important lessons from this logistics chat support automation project.
This logistics team proved that chat support automation doesn't require technical expertise — the no-code platform made it accessible to business users.
Scaling chat support capacity by 10x without adding headcount fundamentally changed the economics of their logistics operations.
Consistent AI-powered processing eliminated the quality variance that came with different team members handling chat support differently.
Real-time visibility into chat support metrics gave leadership the data they needed to make better strategic decisions.
Implementation Timeline
From zero to production in Half a day — here's how they did it.
Step 1: Mapped the existing chat support workflow
Documented every step of the current manual chat support process, including decision points, exceptions, and handoffs between team members. Identified which steps could be fully automated versus those needing human oversight.
Step 2: Built the automation in Arahi AI
Used Arahi AI's no-code builder to create the chat support workflow: connected ShipStation and UPS API as data sources, configured AI decision logic for logistics-specific requirements, and set up automated actions and notifications.
Step 3: Parallel run with manual process
Ran the AI agents alongside the manual process for one week to compare outputs. The AI matched or exceeded human accuracy on 98% of chat support instances, with the 2% of edge cases automatically flagged for human review.
Setup Time
Half a day
AI Agents
4 AI agents
Tools Connected
5 integrations
Frequently Asked Questions
Common questions about automating chat support in logistics.
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