Connect Asana to Gmail
Automate workflows between Asana and Gmail. No coding required.
What you can automate between Asana and Gmail
These are the most popular automations teams set up between Asana and Gmail. Each one runs automatically once activated — no manual steps.
Send message when new item created
Post a message to a channel automatically when when a new task, page, or item is created.
Create item when new message received
Add a new task, page, or item automatically when when a new message arrives in a channel.
Sync Asana changes to Gmail
Keep Gmail updated when when a task or item is marked complete.
Get Gmail alerts for Asana
Never miss important Asana updates with instant Gmail notifications.
What syncs between Asana and Gmail
Key messages and action items from Asana automatically create tasks or pages in Gmail. Turn conversations into trackable work items.
Data from Asana
- Tasks
- Pages / documents
- Database items
- Status updates
- Assignees
Data from Gmail
- Messages
- Channel posts
- Mentions
- Thread replies
- File attachments
How to connect Asana to Gmail
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active Asana account
- An active Gmail account with permission to install apps
- A free Arahi AI account (sign up takes 30 seconds)
Create your Arahi AI account
Sign up at app.arahi.ai — it's free and takes 30 seconds. No credit card required. You'll land on the dashboard where you can create your first workflow.
Authenticate Asana
Click "Add Connection" and select Asana from the app directory. You'll be redirected to Asana's authorization page. Grant Arahi access to your workspaces, databases, pages, and tasks. You select which workspaces the integration can read and write to.
Authenticate Gmail
Same process for Gmail. Click "Add Connection," select Gmail, and authorize access. Grant Arahi permission to read and post messages in your selected channels. You control which channels the integration can access.
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new item created in asana or new message received in gmail. The trigger fires automatically whenever that event happens — no manual intervention.
Configure the action
Define what happens when the trigger fires. For example: send message in gmail. Map the data fields between Asana and Gmail so the right information lands in the right place.
Test and activate
Run a test to confirm data flows correctly between Asana and Gmail. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — Arahi handles retries, error logging, and monitoring automatically.
Why connect Asana and Gmail?
Conversations in Gmail create work. Tasks in Asana generate updates. Without automation, your team wastes time relaying information between the two. Connect them and let context flow automatically.
Tips for your Asana + Gmail integration
Get more out of this integration with these best practices.
Who uses the Asana + Gmail integration?
Teams across industries connect Asana and Gmail to streamline their workflows.
Project managers tracking deliverables who rely on Gmail for communication
Remote teams who need real-time data from Asana
Project management offices and remote teams collaborating across tools
Frequently asked questions
Everything you need to know about connecting Asana and Gmail.
How do I connect Asana to Gmail?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both Asana and Gmail via OAuth. Choose a workflow template — like syncing productivity events to communication actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between Asana and Gmail?
Popular automations include: create Asana tasks from Gmail messages, post Asana deadline reminders to Gmail channels, update Asana item statuses when Gmail reactions are added, and archive completed Asana tasks in Gmail threads. You can also trigger custom workflows from specific Gmail keywords.
Is the Asana and Gmail integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your Asana-to-Gmail workflows need more volume, paid plans start at $29/month with unlimited workflows and priority execution.
Is my Asana data secure when connected to Gmail?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your Asana or Gmail passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your productivity data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between Asana and Gmail?
Yes. You can set up workflows that trigger from either Asana or Gmail. For example, create a workflow where Asana events update Gmail, and a separate one where Gmail changes sync back to Asana. Each direction is configured independently so you have full control.
Do I need technical skills to connect Asana and Gmail?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use Asana and Gmail, you can set up the integration. Most users are running their first workflow within 10 minutes.
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