Connect Gmail to HubSpot
Automate workflows between Gmail and HubSpot. No coding required.
What you can automate between Gmail and HubSpot
These are the most popular automations teams set up between Gmail and HubSpot. Each one runs automatically once activated — no manual steps.
Create contact when new message received
Add a new contact to your CRM automatically when when a new message arrives in a channel.
Send message when new contact created
Post a message to a channel automatically when when a new contact is added to your crm.
Sync Gmail changes to HubSpot
Keep HubSpot updated when when someone mentions you or your team.
Get Gmail alerts for HubSpot
Never miss important HubSpot updates with instant Gmail notifications.
What syncs between Gmail and HubSpot
Important messages and conversations from Gmail are logged in HubSpot against the relevant contact or deal record. Your sales team gets full context without leaving the CRM.
Data from Gmail
- Messages
- Channel posts
- Mentions
- Thread replies
- File attachments
Data from HubSpot
- Contacts
- Deals / opportunities
- Pipeline stages
- Notes
- Custom fields
How to connect Gmail to HubSpot
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active Gmail account with permission to install apps
- An active HubSpot account with API access enabled
- A free Arahi AI account (sign up takes 30 seconds)
- Admin or API access in HubSpot to authorize the connection
Create your Arahi AI account
Sign up at app.arahi.ai — it's free and takes 30 seconds. No credit card required. You'll land on the dashboard where you can create your first workflow.
Authenticate Gmail
Click "Add Connection" and select Gmail from the app directory. You'll be redirected to Gmail's authorization page. Grant Arahi permission to read and post messages in your selected channels. You control which channels the integration can access.
Authenticate HubSpot
Same process for HubSpot. Click "Add Connection," select HubSpot, and authorize access. Grant Arahi read/write access to your contacts, deals, and pipeline data. You choose which objects the integration can access.
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new message received in gmail or new contact created in hubspot. The trigger fires automatically whenever that event happens — no manual intervention.
Configure the action
Define what happens when the trigger fires. For example: create contact in hubspot. Map the data fields between Gmail and HubSpot so the right information lands in the right place.
Test and activate
Run a test to confirm data flows correctly between Gmail and HubSpot. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — Arahi handles retries, error logging, and monitoring automatically.
Why connect Gmail and HubSpot?
Your sales pipeline moves fast. When HubSpot deal changes hit Gmail in real-time, reps stay informed, managers can coach, and no opportunity slips through the cracks.
Tips for your Gmail + HubSpot integration
Get more out of this integration with these best practices.
Who uses the Gmail + HubSpot integration?
Teams across industries connect Gmail and HubSpot to streamline their workflows.
Team leads managing multiple channels who rely on HubSpot for crm
Sales teams who need real-time data from Gmail
Remote teams and sales teams collaborating across tools
Frequently asked questions
Everything you need to know about connecting Gmail and HubSpot.
How do I connect Gmail to HubSpot?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both Gmail and HubSpot via OAuth. Choose a workflow template — like syncing communication events to crm actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between Gmail and HubSpot?
Popular automations include: post HubSpot deal-won celebrations to Gmail, alert Gmail when HubSpot deals stall, notify Gmail channels on new HubSpot lead assignments, and share weekly HubSpot pipeline summaries in Gmail. Filters let you target specific deal stages or values.
Is the Gmail and HubSpot integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your Gmail-to-HubSpot workflows need more volume, paid plans start at $29/month with unlimited workflows and priority execution.
Is my Gmail data secure when connected to HubSpot?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your Gmail or HubSpot passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your communication data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between Gmail and HubSpot?
Yes. You can set up workflows that trigger from either Gmail or HubSpot. For example, create a workflow where Gmail events update HubSpot, and a separate one where HubSpot changes sync back to Gmail. Each direction is configured independently so you have full control.
Do I need technical skills to connect Gmail and HubSpot?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use Gmail and HubSpot, you can set up the integration. Most users are running their first workflow within 10 minutes.
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