Connect Gmail to Todoist
Automate workflows between Gmail and Todoist. No coding required.
What you can automate between Gmail and Todoist
These are the most popular automations teams set up between Gmail and Todoist. Each one runs automatically once activated — no manual steps.
Create item when new message received
Add a new task, page, or item automatically when when a new message arrives in a channel.
Send message when new item created
Post a message to a channel automatically when when a new task, page, or item is created.
Sync Gmail changes to Todoist
Keep Todoist updated when when someone mentions you or your team.
Get Gmail alerts for Todoist
Never miss important Todoist updates with instant Gmail notifications.
What syncs between Gmail and Todoist
Key messages and action items from Gmail automatically create tasks or pages in Todoist. Turn conversations into trackable work items.
Data from Gmail
- Messages
- Channel posts
- Mentions
- Thread replies
- File attachments
Data from Todoist
- Tasks
- Pages / documents
- Database items
- Status updates
- Assignees
How to connect Gmail to Todoist
Follow these steps to set up your integration. The entire process takes under 5 minutes.
What you'll need
- An active Gmail account with permission to install apps
- An active Todoist account
- A free Arahi AI account (sign up takes 30 seconds)
Create your Arahi AI account
Sign up at app.arahi.ai — it's free and takes 30 seconds. No credit card required. You'll land on the dashboard where you can create your first workflow.
Authenticate Gmail
Click "Add Connection" and select Gmail from the app directory. You'll be redirected to Gmail's authorization page. Grant Arahi permission to read and post messages in your selected channels. You control which channels the integration can access.
Authenticate Todoist
Same process for Todoist. Click "Add Connection," select Todoist, and authorize access. Grant Arahi access to your workspaces, databases, pages, and tasks. You select which workspaces the integration can read and write to.
Choose your trigger
Select what event starts the workflow. For this integration, popular triggers include: new message received in gmail or new item created in todoist. The trigger fires automatically whenever that event happens — no manual intervention.
Configure the action
Define what happens when the trigger fires. For example: create item in todoist. Map the data fields between Gmail and Todoist so the right information lands in the right place.
Test and activate
Run a test to confirm data flows correctly between Gmail and Todoist. Check that the fields map as expected, then toggle the workflow on. It runs 24/7 from here — Arahi handles retries, error logging, and monitoring automatically.
Why connect Gmail and Todoist?
Conversations in Gmail create work. Tasks in Todoist generate updates. Without automation, your team wastes time relaying information between the two. Connect them and let context flow automatically.
Tips for your Gmail + Todoist integration
Get more out of this integration with these best practices.
Who uses the Gmail + Todoist integration?
Teams across industries connect Gmail and Todoist to streamline their workflows.
Team leads managing multiple channels who rely on Todoist for productivity
Project management offices who need real-time data from Gmail
Remote teams and project management offices collaborating across tools
Frequently asked questions
Everything you need to know about connecting Gmail and Todoist.
How do I connect Gmail to Todoist?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both Gmail and Todoist via OAuth. Choose a workflow template — like syncing communication events to productivity actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between Gmail and Todoist?
Popular automations include: create Todoist tasks from Gmail messages, post Todoist deadline reminders to Gmail channels, update Todoist item statuses when Gmail reactions are added, and archive completed Todoist tasks in Gmail threads. You can also trigger custom workflows from specific Gmail keywords.
Is the Gmail and Todoist integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your Gmail-to-Todoist workflows need more volume, paid plans start at $29/month with unlimited workflows and priority execution.
Is my Gmail data secure when connected to Todoist?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your Gmail or Todoist passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your communication data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between Gmail and Todoist?
Yes. You can set up workflows that trigger from either Gmail or Todoist. For example, create a workflow where Gmail events update Todoist, and a separate one where Todoist changes sync back to Gmail. Each direction is configured independently so you have full control.
Do I need technical skills to connect Gmail and Todoist?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use Gmail and Todoist, you can set up the integration. Most users are running their first workflow within 10 minutes.
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